Welcome to the 2024 edition of the State of my Toolchain report (you can see previous editions for 2023, 2022, 2021, 2019, 2018 and 2016), where I document the tools, applications and hardware that I use for productivity and workflow, and how they shift over time as my tasks and needs change. In this year’s post, I cover what’s changed, what’s currently in my toolchain, and what’s driving my choice of tools.
What’s changed since the last report?
More work in Overleaf – an online editor for LaTeX
I’m still finishing my PhD at the Australian National University’s School of Cybernetics, and my primary tasks are writing up my thesis – which I’m doing in Overleaf in LaTeX. ANU now has a subscription to Overleaf, which makes logging on with single sign on (SSO) easier. Overleaf grew from two open source projects called ShareLaTeX and writeLaTeX, which both aimed to provide a collaborative environment for co-authoring papers in LaTeX. In 2017 they merged to become Overleaf.
I’ve been impressed with how the interface to Overleaf has been incrementally developed over the last year – I can backup my thesis to GitHub at the click of a button, and the ability to tag projects for easy retrieval has been great. A key feature I’m still missing in Overleaf is the ability to organise projects (papers) into folders, and the ability to share whole folders with collaborators. For example, I want to be able to put all my thesis writing in a folder and share that with my doctoral committee.
However, although Overleaf is billed as a social enterprise, it is wholly owned by Digital Science, an academic publishing services company, which in turn is a subsidiary of Holtzbrinck, a German publishing company – which also owns 53% of Springer Nature. I’ve noticed that there are several “experiments” being run (I’m in the Beta / Labs program), all of which encourage the user to “upgrade” to premium versions of plugins. This week Overleaf was pushing Writefull, a Grammarly-esque tool to help edit academic work – which it acquired in 2022. It was prominently displayed in the interface, and works well – except that you only get about 10 corrections before being prompted to upgrade to the Premium version, which is $USD 7.33 per month, with a current special being offered, bringing it down to $USD 4.40 per month. I figured out how to disable it, but it wasn’t intuitive, which I am sure is by design.
The play here, I speculate, is to get grad students hooked on Writefull, who in turn will pressure their institutions to buy the upgrade at an institutional level. I mean, kudos, it’s a smart GTM strategy – but it’s yet another instance of universities being beholden to publishing or software companies for increases in productivity and research outputs. Imagine instead if a group like AARNet or Universities Australia had invested self-hosting Overleaf (which is possible) – but then, that still costs money, and OpEx at that, which is always harder to justify than CapEx because of the prevailing view, in my experience, that software should look after itself.
The second-order piece here is that Overleaf / Digital Science / Holtzbrinck is collecting user experience data on how researchers use the Overleaf platform – rather than that being something that universities themselves can use to gain insights that feed into research development activities. From what I can tell just from the requests that Overleaf is sending, it’s using Google Analytics, Stripe and Growthbook (an open source feature flag and A/B testing suite, which collects UX research data) and BugSnag, which to be fair, is not that many and feels very boot-strappy (e.g. there’s no Adobe type CX cruft). Another GTM play I see here for Overleaf is then selling these “insights” back to universities (or not – and using them to create more premium plugins to upsell).
Even with these downsides, Overleaf is a game-changer for collaborative LaTeX document editing, so I suspect I’ll be using it for the foreseeable future.
Dark Visitors – protecting my blogs from web scrapers
I’ll be giving a talk at Everything Open in January on the topic of “Token Wars” – essentially an overview of tokens, transformer architecture and the broader efforts by various actors to either harvest tokens from the public web, or to protect their data from being scraped.
Dark Visitors is a tool that fits into the latter category – and I discovered it when it was featured on The Sizzle newsletter, then featured in a Mozilla Data Futures Lab talk. Its key features are identifying, then blocking (if you have the premium version) scrapers and harvesters.
It’s been a revelation looking at the visuals from Dark Visitors to realise just how much non-human agent traffic there is to my blog. For example, here’s an overview of November – and you can see that one scraping agent – in this case a Scrapy instance – hit my blog over 1200 times in one day. Keep in mind this is a tiny, cpanel-hosted blog – it’s not CDN’d, and it’s not intended to serve high volumes of traffic. Scrapers and bots are now capable of basically DDOSing entire sites when they try to harvest data.

The other key insights Dark Visitors has given me is just which agents are disrespecting robots.txt, and therefore deserved to be banned. Dark Visitors has a WordPress plugin which makes this easier – essentially if a user agent makes a request, and it’s blocked, then it gets served a 403 Forbidden http response (instead of 200 OK and the content). For example, AppleBot is a key culprit:

I do know of folks who are less forgiving and instead use nginx to serve a 10Tb binary 
A work-focused Android e-paper tablet: The Onyx Boox Tab Pro X
The key hardware change this year has been using adopting an Onyx Boox Tab Pro X Android e-paper tablet. I wanted a tablet because I’m still reading a lot of papers, which quickly gets tiring on an LCD screen, and I’ve also had to elevate my dodgy leg this year a lot more because $REASONS, and a tablet is much more comfortable .
I settled on the Onyx Boox Tab Pro for several reasons:
- It uses stock Android (AOSP), which means that you can use the Google Play Store to install software
- It is black and white – I wanted this, so that colour was less distracting
- The A4 size was a key feature for me for reading primarily A4 or Letter sized documents
- The handwriting recognition notes feature was also attractive
- Bluetooth means that you can connect a keyboard and mouse and use it to type documents
So far, I’ve been super happy with the Boox Tab Pro X – it’s fantastic for note-taking meetings, and for marking up PDFs. The key downside I see is that the markup of PDFs is not converted to text from handwriting – so the saved image size is a lot larger. I have been taking this to meetings where previously I would take my laptop – and I find that handwriting on the tablet has a different cognitive “feel” – my brain works in a different way when using a table – a phenomenon that is also backed up by recent research.
Still trying to find an alternative to the paper-based Passion Planner
In last year’s State of My Toolchain, I expressed my frustration with the cost of the Passion Planner, and my efforts to find an alternative, settling on the Leuchtturm1917 A4 planner.
This has been a “just OK” choice. The paper is thinner, the hardback binding makes it less flexible, and the layout is not as good as the Passion Planner. But I still refuse to pay the exorbitant postage Passion Planner wants.
So, for 2025, I bought the digital edition, which is a set of PDFs. They are promoted as working well with most PDF readers, but tested best with GoodNotes. I installed GoodNotes on the Onyx Boox, intending that the tablet would become my new planner – and it wouldn’t even load! So, fail on that front. I am still trying to get the Passion Planner PDF to render well in NeoReader – the native PDF reader for Onyx Boox, and you’ll have to stay tuned for how I go.
Making friends with Claude, but still enemies with generative AI more broadly
While I am still very sceptical of generative AI, and aghast at the amount of natural resources such as water and electricity it consumes – to the point where people want to re-commission nuclear power stations – I am also aware of their productivity benefit.
I’ve settled on Claude from Anthropic – mostly because I think the values on which Anthropic are founded are vastly different to OpenAI, if still problematic (the whole existential risk, effective altruism, open philanthropy nexus is problematic, although I find the TESCREAL naming unhelpful in trying to tackle it).
I have several detailed prompts specific – such as the philosophy professor who helps me to refine methodological arguments, and the the positive psychology coach who’s helping me maintain motivation and discipline so I can finish this ^*&&!! PhD.
What’s currently in my toolchain?
Hardware, wearables and accessories
- My main laptop is an ASUS ROG Zephyrus G15 (no change since last report)
- Google Pixel 4a 5G running stock Android (no change since last report)
- Mobvoi Ticwatch Pro 2020 model (no change since last report)
- Fellowes book stand – again, very light and easily portable
- Logitech C920 web cam (no change since last report)
- Stadium USB microphone (no change since last report)
- Sennheiser Momentum 3 wireless bluetooth headphones (no change since last report)
Software
- Overleaf (no change since last report)
- VS Code with a range of plugins for writing code, thesis notes (no change since last report)
- Pandoc for document generation from MarkDown (no change since last report)
- Zotero for referencing (using Better BibTeX extension) (no change since last report)
- OneNote for Linux by @patrikx3 (no change since last report)
- Nightly edition of Firefox (no change since last report)
- Zoom (no change since last report)
- Microsoft Teams for Linux (no change since last report, but boy is it getting rubbish!)
- Gogh for Linux terminal preferences (no change since last report)
- Super productivity (instead of Task Warrior) (no change since last report)
- Cuckoo Timer for Pomodoro sessions (no change since last report)
- RescueTime for time tracking (no change since last report) – I should note that the new Timesheets functionality is super helpful.
- BeeMindr for commitment based goals (no change since last report)
- Okular as my preferred PDF reader (instead of Evince on Linux and Adobe Acrobat on Windows) (no change since last report)
- NocoDB for visual database work (no change since last report)
- ObservableHQ for data visualistion (no change since last report)
Techniques
- Pomodoro (no change since last report)
- Time blocking (used on and off)
Current gaps in my toolchain – what’s missing?
Daily coach and mentor
I’m finding some of Claude’s capabilities useful from a mentoring perspective, and I think I would genuinely pay for a daily coach and mentoring service – something more sophisticated that a task or action tracker, or emotion tracker, but something which has a long-term context and is able to help guide and motivate me toward my long-term objectives. I wonder if this is where services like ChatGPT or Claude are heading – essentially replacing middle management and team leaders.
Impact tracker
How do I know that the actions I am taking are having an impact? RescueTime tracks where I spend my time, and helps me see if I’ve gone down a Sapiens rabbit hole or binged a bit too much Expanse or For All Mankind (but they’re soooo good!). But how do I link my work and tasks to broader objectives and progress toward those objectives? Super Productivity has some of this capability, but is dependent on your decomposing broader goals into much finer-grained ones. And how might I link the work I’ve done to increase my physical activity and capability with longer-term fitness goals? There’s a space here amongst the Get Shit Done, One Minute Manager ecosystem for something that is better aligned to tracking impact.
No, I’m not accepting paid sponsorships or links
My State of the Toolchain posts get a bit of traction, and with that, I’ve started attracting people wanting me to link to their product or website, for a fee. That is, sponsored content – but of course they don’t want it to look like sponsored content. I usually respond harshly, dismissively and swearily to these requests.
If you want me to write about your product or service, build something awesome.
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